Proposed Project
Systems & Trades Clash Coordination
General Contractor
& SCS Engineering, PLLC.

Memo for the BIM Coordination Kick Off Meeting (date pending)	

Purpose:
To introduce the team members, discuss the process for the coordination and to discuss specific procedures and areas of concern. Also to elaborate on key points as stated within the “BIM PROCESS” portion of the Bid Manual.

Notes:
o	Each subcontractor is to produce a 3D model of their work as set forth in the “Discipline Specific Modeling Guidelines” within the Project Bid Manuel. These models will be brought together, using a common origin point, into AutoDesk NavisWorks where a clash detection analysis can be run. After the clash analysis has been run each team member will receive a copy of the output and a meeting will be scheduled to discuss and work through the conflicts discovered. Each team member is them to revise their model as discussed and agreed upon. These models will again be brought together and another clash detection analysis performed. As needed a follow up meeting will again be held to discuss and resolve the conflicts. 
o	Attached is a list the various subcontractors and their respective trades. It is expected of each team member to contact the necessary subcontractor if any major areas of conflict are discovered. 
o	Models shall be produced with the origin point of their model at intersection shown within PDF attachment with the actual coordinates of (0,0,0’); origin for the z-axis is top of first level slab.
o	Files produced and posted by each subcontractor are to be in an acceptable 3D format showing the correct layout, vertically and horizontally, of the work of the trade. Specific equipment is to be shown to the actual size with required clearances. 
o	Any questions or clarifications from the design documents shall be submitted as RFI’s during this process and not after. RFI’s shall be submitted to English for distribution to the design team.
o	The first Clash Coordination will occur after the modeling of levels 1 & 2 of the building are complete. Team members are to produce individual models of each floor, and by are if necessary, and post for first pass of coordination. 
o	Due to the repetitive nature of the floor plan through the upper floors it was agreed to evaluate the first two levels as any issues would most likely repeat on the upper floors.
o	Acceptable software packages or formats for model production are:
o	AutoDesk Revit (.rvt)
o	AutoCAD (.dwg, .dxf)
o	Microstation (.dgn)
o	Navisworks (.nwd, .nwf, .nwc)
o	Industry Foundation Class (.ifc)

o	File naming convention shall be:

o	Project – trade – floor – area – date
o	Area is to denote area A, B, C, etc if not modeling entire floor.

o	
Models shall be posted to Steel Construct Systems FTP site:

o	ftp://##.##.###.### 
o	Username: username
o	Password: password
o	Folder: BIM Coordination
o	Sub folders have been created for each trade.

o	The various models are available to each team member. It is expected that the in progress models of the various trades are downloaded and used in development of each trades layout. 

o	Order of precedence in modeling will follow standard order of construction.

o	Underground penetrations in Retaining walls/Foundations
o	Red Iron Steel
o	Cold-Formed Walls
o	Mechanical ductwork and equipment
o	Electrical conduit trays & panels
o	Plumbing vents, drains, etc.
o	Fire protection
o	Lighting and ceiling level electrical equipment

o	For convenience while working within an FTP site, SCS Engr recommends the use of a FTP client…allowing a continuous connection during upload/download time. A personal favorite of mine is Filezilla (http://filezilla-project.org/), it’s free to download and it allows convenient file sharing via right click options that are familiar to most individuals.

o	For those who do not have access to NavisWorks Management, viewing the assembled BIM model outside of meetings is available through the use of Navisworks Freedom (http://usa.autodesk.com/adsk/servlet/pc/item?siteID=123112&id=11091608), a free view from AutoDesk.

If any information is incorrect or has not been included, please notify Bill Wiley at SCS, billw@scsengr.com and a revised memo will be produces and distributed.